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How to analyze and correct a document

Updated the 06/30/2017 00:00 
 

This is an old battle horse of Biblos and its predecessor. In 1998, I started developing solutions for electronic document correction, and since then, I have continued to improve these tools. Dedicate me five minutes, and I'll explain how Biblos can help you correct your documents.

Some of Biblos' more advanced and appreciated tools are those dedicated to text analysis and correction. These are tools that can be used by both blind and sighted individuals.

Biblos is not Software that replaces the user in correcting digital texts but rather a tool that, alongside the user, speeds up and facilitates the identification and correction of syntactic errors in the text. Those reading with their eyes are often deceived by the shapes of characters, which can be very similar to each other in some cases. For example, there's the case of "I" with "l," "O" with "0," etc. The brain can also follow the semantics of the text being read, correcting syntactically incorrect words at a cognitive level. Then consider those times when you've written incorrect words that escaped your notice due to distraction and you've left them as they are; or those dubious words for which you would need a suggestion to know their correct syntax immediately. That's where Biblos helps and much more.

Biblos' correction tools can be divided into various levels, depending on the depth with which you want to analyze and correct the documents.

At the first level, there are tools to eliminate some superfluous elements of the text. What are the superfluous elements? They are spaces repeated multiple times, syllable hyphens, empty lines repeated multiple times, headers or footers contained within the body of the document. These tools act automatically, removing the superfluous parts based on your choices. They can be found in the Edit/Delete/ menu and in the Format/Facilitators/Automatic Correction menu.

At the second level, there's the Find and Replace tool. This tool uses special wildcard characters that make it very flexible. Along with individual Find and Replace operations, there are groups of replacements called Recurrences. With these tools, you can organize sequences of replacements in the text, speeding up the find and replace operations applicable to all documents. These tools can be found in the Edit/Find/ menu and in the Tools/Recurrences/ menu.

At the third level, there's a tool for the automatic analysis of all the words in the document. In a few seconds, the words are analyzed and organized into a list. The list can contain all the unknown words, i.e., those not found in the dictionaries. You can quickly scroll through the words of the document, including those misspelled, for which you can search and replace or, if corrected, add them to the dictionaries. This tool uses the find and replace features from the previous level and the dictionaries found in the next level. To use it, go to the Tools/Information/ menu, where other useful tools are also available.

In the fourth level, we find text analysis through internal dictionaries. With this tool, you can easily identify incorrect syntax in words or punctuation. There are two modes of analysis: the automatic analyzer, which automatically underlines presumably incorrect words, and the step-by-step analyzer, which traverses the text, stopping the cursor on incorrect words or punctuation. This latter mode is particularly suitable for visually impaired individuals.

The fifth level is for true correction maniacs. Through the "Go to" tool, you can quickly move to paragraphs that end abnormally or to paragraphs that contain missing quotation marks or parentheses.

After using all the tools I've suggested, you can confidently read your book, transform it into an audiobook, or print it in Braille. It's your choice to use one tool over another or to use them in sequence as presented.

For further support you can subscribe the Biblos Group on Facebook.